Office Manager - Part time

Industry Specialisation:
Accountancy & Finance, Admin & Secretarial, Banking, Corporate, Financial Services
Industry Sector
Salary negotiable
Pro rata salary for 3 days a week, private healthcare, bonus, pension
Contract Type:

Our Client

Our client is a well established boutique Investment Management firm, looking for an experienced Office Manager, to work part-time from their Central London office.

The Role

  • Ensure smooth running of the office on a day-to-day basis and deal with enquiries and requests from staff, fulfilling some HR functions
  • Liaise with suppliers and building manager, acting as main point of contact for all related issues
  • Ensure office equipment and supplies are maintained to the appropriate quality and quantity
  • Make sure all relevant records are up-to-date and filed correctly.


  • Fulfil switchboard function and act as gatekeeper
  • Meet and greet guests and suppliers
  • Set up meeting rooms, fulfil hospitality requirements and organize meeting room diaries
  • Deal with office related correspondence and queries
  • Order stationery, office furniture and food supplies and keep stationery room and kitchen clean and tidy
  • Keep up-to-date record of all invoices
  • Liaise with suppliers and building manager
  • Regularly check performance of office equipment and arrange services whenever necessary
  • Oversee office refurbishment project and liaise with contractors
  • General office maintenance (watering plants, buying flowers, opening post and deliveries, shredding, arranging couriers etc.)
  • Fulfil HR functions such as managing holiday and sickness records, updating company healthcare & pension scheme records
  • Brief and provide induction for new employees
  • Organize gifts for staff members for special occasions
  • Print literature for meetings
  • Coordinate with CEO’s PA in organizing company meetings and events, identify suitable venues and budget management
  • Provide cover and assistance for other departments as requested
  • Provide holiday cover for PA to Investment Team

Relevant experience, skills and knowledge

  • Proven work experience as an Office Manager
  • Knowledge of office procedures – expenses, accounting etc.
  • Solid experience with Microsoft 365 (Word, Outlook, Excel etc.)
  • Experience using office equipment, including printers, copiers, and scanners
  • Strong communication skills (via phone, email, and in-person)
  • Experience exercising discretion and confidentiality with sensitive information
  • Excellent organizational skills with an ability to think proactively and prioritize work - organization, communication, and execution will be key

Communications and interpersonal skills and other key competencies

  • Strong organizational skills
  • Resourceful and ability to problem-solve
  • Ability to prioritize and multitask
  • Ability to communicate at all levels of the organization, including senior management & clients
  • Attention to detail
  • Proactive and self–motivated
  • Able to work in a team environment
  • Confident and enthusiastic in approach