Property Administrator

Industry Specialisation:
Admin & Secretarial
Industry Sector
£22,000 to £27,000 Per Annum
Contract Type:

Our Client

Our Client is a well established botique private residential property investment company based in North London. As a business, our client acquires residential flats and houses in order to rent out to tennants as well as managing properties for a small number of other private landlord properties. They are looking for an experienced Property Administrator who will be able to run their extensive portfolio of properties which is constantly expanding.

The Role will include: ( along with the help of a part- time assistant)

  • Arranging inventories, check outs, negotiating deductions and deposit releases
  • Supervising preparation of new tenancy & renewal packs (right to rent, how to rent, EPC, gas safety, HMO licence, etc)
  • Preparing new tenancy & renewal packs when neededPreparing & serving legal notices (Section 20, Section 21, rent increases, fair rent applications for sitting tenants, preparing possession order claims)
  • Carrying out rental comparables, negotiate rental & contract renewals, new rental etc
  • Liaising closely with the managing agents for the properties located outside London (authorising works, repairs, checking rental statements & contract renewals, new rentals etc)
  • Preparing mortgage scheduleReviewing and approving rental offers on behalf of the portfolio owner in a view to achieve the best offer from prospective tenants
  • Preparing property list with properties available for rental & making access arrangements for the agents
  • Dealing with tenant’s referencing, arranging for a rent warranty
  • Preparing documentations for insurance claims
  • Ensuring the portfolio has a full occupancy and is profitable
  • Dealing with tenants’ correspondence regarding repairs, tenancy issues, utility bills, pest control
  • Carrying out property inspections where needed; preparing instructions for contractors to deal with issues found during inspections
  • Investigating changes to legislative requirements in respect of renting and managing of properties
  • Attending Landlords forumsInstructing asbestos and fire risk assessments
  • Dealing closely with local authorities re potential rentals or local authority tenants (tenancy issues, payment issues)Ensuring internal controls & procedures are followed in line with current safety & legal requirements
  • Ensuring gas safety and EPC and gas safety checks and are up to date; instructing contractors when renewal is needed, following up recommendation from gas safety inspections and EPC inspections
  • Dealing with maintenance issues, obtaining quotes, instructing contractors, monitoring works and validating invoices
  • Monitoring and updating EPC, new tenancies, inventories, post log, renewal spreadsheets
  • Making sure the flats are ready for new tenancy (organising cleaning, repair works, making sure smoke alarms are working etc)

To be considered for this role you will have:

  • A minimum of 2 years office experience
  • An excellent telephone manner
  • Fast and accurate typing skills
  • Proficiency in MS Office, Word and ExcelAn efficient and methodical mindset
  • CFP Winman software understanding is an advantage
  • Excellent multi tasking and organisational skills